Why Use Vehicle Groups
Vehicle groups help organize vehicles based on operational needs, making assignments and workflows easier to manage while simplifying filtering, planning, and day-to-day fleet management.
Vehicles can be grouped by vehicle type, delivery zone, or service type (on-demand deliveries, scheduled routes, warehouse transfers, backup coverage), as well as by operational roles such as third-party fleet vehicles, seasonal vehicles, or vehicles dedicated to specific clients.
Identifying the Right Vehicles
Before adding vehicles to a group — either individually or in bulk — it’s recommended to first narrow down the list of vehicles you want to work with. While optional, this step helps you stay organized and ensures the right vehicles are assigned to the right group.
You can do this by using the search bar at the top right of the page or by applying filters to refine the vehicles list based on specific criteria. Filters include:
Drivers – to view vehicles assigned to specific drivers
Type – to filter vehicles by type such as bicycles, scooters, cars, vans, or trucks
Group – to view or manage vehicles within existing vehicle groups
Tags – to locate vehicles sharing the same tag
Options – to filter vehicles by operational capabilities or equipment, such as heater, cooler, freezer, lift, POS machine, driver assistant, etc
How are Vehicles Added to Groups
Vehicles can be added to groups in two ways, based on whether you’re assigning one vehicle or several vehicles at the same time:
Individual Assignment – Best used when adding or updating a single vehicle’s group.
Bulk Assignment – Best used when assigning multiple vehicles to a group or updating several vehicles at once.
Add a Vehicle to a Group (Individual Assignment)
Use the step-by-step guide below to learn how to add an individual vehicle to a group.
Note: Vehicles can also be assigned to a group during the initial creation process when adding them to your workspace.
Add Multiple Vehicles to a Group (Bulk Assignment)
In this method, all selected vehicles are added to a single group at once.
Use the step-by-step guide below to learn how to add multiple vehicles to a group in bulk.
Confirming the Group Assignment
After adding a vehicle to a group, you can confirm the action directly from the Vehicles table. The name of the assigned group will appear in the Group column within the vehicle’s row.
This allows you to quickly verify that the vehicle has been successfully added to the intended group.
Important Notes
If the group you want to add the vehicle to already exists, make sure to enter the group name exactly as it appears — including spelling and spacing — to ensure the vehicle is added to the correct group.
If the group does not yet exist, entering a new name will create the group automatically. The newly created group’s name becomes its unique identifier.
You can update a vehicle’s group at any time by modifying the value in the Group field. This allows you to easily move vehicles between groups as operational needs change.
For better segmentation, it’s recommended to use tags in addition to vehicle groups. Tags allow you to further classify vehicles within the same group, making it easier to filter, manage, and operate large fleets efficiently.