Driver Self-Assignment via Vehicle QR Code allows drivers to assign themselves to vehicles by scanning the vehicle's QR code, reducing manual coordination and speeding up daily operations.
To maintain control, you can restrict self-assignment using a vehicle assignment pool, ensuring only eligible drivers can assign themselves. All assignments are automatically logged in the vehicle’s assignment history for full visibility and traceability.
This article explains how driver self-assignment works, how to configure the vehicle’s assignment pool, and how to view the vehicle’s assignment history.
Driver Assignment Pool
The driver assignment pool of a vehicle defines which drivers are allowed to operate this specific vehicle. Each vehicle has its own assignment pool where eligible drivers can be added or removed.
When configured, this restriction applies only when drivers attempt to self-assign the vehicle by scanning its QR code through the FleetRunnr Agents app. Drivers who are not included in the vehicle’s assignment pool will be unable to assign it to themselves.
Vehicle QR Code
Each vehicle has its own QR code that drivers can scan using the FleetRunnr Agents app to self-assign the vehicle, provided they are part of that vehicle’s assignment pool.
The vehicle’s QR code can be viewed directly inside the system. The QR code can also be downloaded or printed for physical use—such as printing it and placing it directly on the vehicle—allowing drivers to scan it on the spot whenever they need to assign the vehicle to themselves.
Vehicle Assignment History
The vehicle’s assignment history provides a complete log of all assignment-related activity for that vehicle. This history includes events where drivers assign themselves by scanning the vehicle’s QR code, as well as events where users manually assign or unassign drivers from the vehicle through the system.
Each action is recorded as a separate event, with distinct entries for assignments and unassignments. For every event, the assignment history clearly shows:
The type of action (assignment or unassignment)
The exact date and time the event occurred
The name of the driver who was assigned or unassigned
The name of the user who performed the action—either the driver (in case of self-assignment via QR code) or the system user who manually made the change
This level of detail ensures full visibility and accountability, making it easier to track vehicle usage, investigate issues, and audit assignment changes when needed.
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